BillingTracker Pro lets you track your vendors. When you add an expense to an invoice, you of course will need to fill in a description of the item and its cost. But you may also need to know who sold you the item. There are some expenses that you will have that will not be connected to any project or a particular invoice. General expenses like rent or office supplies cannot always be billed to the client. For your own records, you will want to know who sold you what.
The ‘Manage Vendors’ screen shows the vendor name, address, and telephone and fax numbers. If you open a particular vendor’s record (e.g. by clicking on the edit button), you will see a wealth of other information that you can store for that vendor. Best of all, there is a free-text notes field, where you can enter whatever information you want. For example, you can type in that you have 30-day payment terms with that vendor, or that you prefer to shop at XYZ branch instead of ABC branch.
Once you have created a vendor its information will be available to the rest of the BillingTracker Pro system. When you create a new material item in ‘Manage Materials’, you will have the opportunity to link that item to a vendor. When you enter a new expense in ‘Manage Expenses’, you can attribute it to a vendor there as well. You can even run a report called the ‘Unpaid Expenses Report’, which can be filtered by vendors individually.
In summary, the ‘Manage Vendors’ module is useful to you if you resell items, are trying to manage your service business or just want to keep track of expenses.
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