BillingTracker Pro lets you manage all your expenses. You can attribute expenses to a specific client, a specific project, or neither. If you have general expenses, like office rent, they can be tracked as well.
The billing program allows for three types of expenses. The first type is for regular expenses – this is a “catch-all" type of category. The second type of expense is travel and the third type is for products or materials that you sell.
The ‘Manage Expenses’ screen has several filters above the table that lets you easily find the exact expenses that you want to view. You can filter by a specific client, by date, by payment method (credit card, cash, etc.), by payment status (paid, unpaid, late, partially paid, etc.) and even by user, if you are working in an environment with multiple users billing time and expenses.
A powerful feature of the expenses module is the way that it lets you differentiate between when an expense was incurred and when it was actually paid. For example, if you purchase office supplies and bill them to your client, you may have made the purchase at a store where you have 30-day payment terms. The system will automatically record when you made the purchase and will let you go back later to log that indeed you paid it. This way, you can produce reports for both your client and for yourself about expenses, cash flow, etc.
The ‘New Expense’ screen gives you a lot of flexibility. This makes billing a lot easier when you actually create an invoice – everything is logged as it should be and the program can automatically tally what is owed. For example, you can add tax to an expense, or not; for the materials expense, you can choose quantity; and for all types of expenses, you can add a markup or not – the billing system lets you choose whether or not to add a profit on top of the expense itself.
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